Switzerland introduces a new standard for invoices
From the 30th June 2020 the first QR invoices with an integrated payment part and receipt will be used in Switzerland. They replace the previous pay-in slips and will make the payment process more efficient for both the biller and the invoice recipient. Many businesses are using the opportunity to change to the new invoice format and to optimise their internal processes and procedures.
Video “Capturing QR invoices and ESR Documents Automatically in SAP Business One”
See how quick and easy it is to capture and process incoming invoices in SAP Business One with CKS.Swiss QR and why you don’t need any special scanners to do this. (5:22 Min)
PROCESSING OF QR INVOICES
QR invoices are recognised automatically and the QR codes that they contain are read and processed.
PAY-IN SLIPS WITH REFERNCE NUMBERS (ESR DOCUMENTS)
ESR documents (orange pay-in slips) are recognised automatically and the reference number is extracted.
SUPPLIERS ASSIGNED FROM SAP MASTER DATA
When invoices are processed the supplier is recognised automatically and linked to the document.
RECOGNITION OF SAP BASE DOCUMENTS (PURCHASE ORDERS)
Existing base documents are compared with the invoice. Suitable matches are linked to the invoice document.
PAYMENT METHODS AND PAYMENT CONDITIONS CAN BE SELECTED
For each incoming invoice, you can select the desired payment method and payment conditions.
A DOCUMENT DATE FOR THE INCOMING INVOICE
As a starting point, the date contained in the QR code is extracted and processed but dates can be changed.
NEW BANK ACCOUNT DETAILS CAN BE ADDED
New bank account details can be added automatically if there are none or those the SAP master data are different.
DOKUMENT MANAGEMENT SYSTEM
Invoices are archived automatically in a tamper-proof way and are categorized by keyword. This means that it is always quick and easy to retrieve documents via the SAP document or full text search.
(OPTIONAL) CAPTURE DOCUMENTS AUTOMATICALLY
Automatically capture and post other documents types such as uncoded invoices, delivery notes, purchase orders and remittance advice notices.